Create a CoSpace
Name the workspace, describe its purpose and choose the context for participation. The CoSpace model includes private and public spaces; access choices should follow the sensitivity of the work.
THE COSPACE EXPERIENCE
Give great work
a place to happen.
Create a shared space around a team, an engagement or an idea. Bring the people in. Keep the context together.
TEAM COSPACE
Design collective
ALJKMS+1
One space. In sync.Ideas move forward, together.
Interactive concept illustration. Sample people and content are fictional; this is not a live product session.
FROM FIRST IDEA TO SHARED PROGRESS
A simple rhythm for teamwork.
Invite the right people
Add colleagues and bring in external participants through an invitation. Define membership and administration before sharing sensitive resources.
Bring the resources in
Add files, folders, links and supported applications. Use a structure that makes the next useful action clear to the people joining the space.
Talk beside the work
Use the shared conversation to clarify decisions and discuss the material in front of the team. Keep relevant communication close to the content it concerns.
Collaborate on content
Work with supported document tools and shared resources. Validate editing permissions and synchronisation behaviour during the pilot.
Keep the environment intentional
Review membership as the project evolves. Decide what needs to be retained, transferred or removed when roles change or the work concludes.
THE DETAILS MAKE THE DIFFERENCE
One place. Multiple ways to contribute.
A clear workspace identity
A name, description and visual context help people recognise the purpose of a CoSpace and distinguish one project from another.
Group membership
Bring together the people who need to contribute. Workspace administration and individual resource permissions address different parts of access.
Files and folders
Organise uploaded material into a structure that supports the work. Keep references and working documents easy to distinguish.
Web resources
Bring relevant links and supported applications into the workspace. Resource owners and external providers may retain their own access requirements.
Conversation and calls
Use messaging and supported call modes to keep discussion within the shared work context rather than creating a separate thread for every task.
Owner-defined sharing
The design includes controls for viewing and downloading files. Determine how those permissions apply to each content type during deployment.
A WORKED EXAMPLE
A project review,
without the scattered context.
A project lead creates a CoSpace for a design review. The brief, reference material and working document are organised in the same environment. Internal contributors join first, then an external specialist is invited with access appropriate to their role.
The team discusses the brief in the shared conversation. Supported editing tools allow contributors to work on the material while keeping the project context visible. When the review is complete, the project owner checks membership, final resources and handover needs.
This is an illustrative workflow. It shows how the CoSpace model can be applied without suggesting that the sample project or participants are real customers.
Map a workflow for your teamYOUR NEXT CHAPTER
Your team. Your shared space.
Start with the people, resources and infrastructure you already have. Build a clearer picture of what collaboration could become.
Build your collaboration brief